Bylaws
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Amended & Restated Articles of Incorporation For The Southwest Youth Soccer League Corporation On June 8, 2010, the Board of Directors by unanimous vote does hereby accept these amended and restated Articles of Incorporation. The restated Articles of Incorporation correctly set forth the provisions of the Articles of Incorporation as theretofore amended, that they have been duly adopted as required by law and that they supersede the original Articles of Incorporation and all amendments thereto. Articles are being amended to modify Articles 3, 6, and 11; as well as update Addendum 1. Any amendments or changes must be filed with the Secretary of State along with the filing fee of $16.00. Article 1 The name of the corporation shall be The Southwest Youth Soccer League, Corporation. Hereinafter called "The Corporation". Article 2 The duration of the corporation shall be perpetual, unless dissolved by unanimous Board decision. Article 3 The corporation's registered office address and registered agent shall be Debbie Yancey, 11809 Leemont Drive, Louisville, Kentucky 40272. The corporation's principal office address shall be P.O. Box 72097, Louisville, Ky. 40272. Article 4 Purpose of the Corporation The purpose of the Southwest Youth Soccer League, Board Members and Coaches is to: 1.Provide fun and an understanding of soccer. 2. Encourage good sportsmanship. 3. Improve understanding, and encourage teamwork with other players and all involved. 4. Foster a sense of personal achievement by developing new interest and skills. 5. Show how to be helpful and do one's best. Provide an opportunity for children to learn and play the game of soccer in a supervised, organized and safe environment and to keep the participants welfare free of any adult ambitions and personal glory Article 5 The corporation shall be operated exclusively for non-profit purposes: a. The organization is organized exclusively for charitable, religious, educational, and/or scientific purposes under section 501 (c) (3) of the Internal Revenue Code. b. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof (Article 4). No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code. c. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Article 6 The Board of Directors, consisting of eleven (11) elected Volunteers, shall govern the corporation. The Board of Directors shall have the powers and duties necessary for the administration of the affairs of the Corporation. The Board of Directors may delegate such duties as appear in the best interest of the Corporation to the extent permitted by law. The Board of Directors shall adopt and amend administrative rules and regulations governing the operation of the soccer league. These officers will be elected at the end of the regular spring season. Nominations shall be posted prior to the end of the spring season for these positions for two (2) consecutive weekends, of scheduled game 6 and 7 of the regular season and vote will take place on scheduled game 8. All nominees for the office of league President, Vice President, and Treasurer must have served on the Board of Directors at any time in the past in order to be eligible for nomination. The Board of Directors will only accept nominations for the office of league President, Vice President, and Treasurer in the case where no existing Board of Director member wishes to assume the roles. All other nominees for the other eight (8) remaining Board of Director positions must be reviewed by the Board prior to nominations being posted. The membership of the Corporation shall elect the Directors to the Board by means of the ballot. Each family of the electing season will be allowed two ballots, according to names listed on the registration form provided to SWYSL. Any officer or officer elect cannot hold a position that would allow both check authorizing signatures in the same household. The President, Vice-President and Treasurer shall be authorized to sign checks. Should two officers (authorized to sign checks) become romantically involved, one or both will resign. All Board Members shall be required to complete a background check on file each soccer season. Each member's background information must be in good standing to maintain his or her position on the Board. Any disqualifying offenses for any Board Member must be reviewed by the Board. Vacancies on the Board of Directors caused by any reason shall be filled for the unexpired term of office by vote of the majority of the remaining directors even though they may consist of less than a quorum and each member so elected shall be a director until his/her successor is duly elected by the members of the Corporation at the expiration of the term. Any Board Member missing three (3) successive meetings without notifying the Board via e-mail, phone or in person prior, or missing more than five (5) in any twelve (12) month period for any reason, or conducting himself/herself in a manner detrimental to soccer or this League, or for any other reason deemed sufficient by the Board, may have his/her office declared vacant at the discretion of the Board, which must so declare by a vote of at least eight (8) Board Member President - To rule, see and govern the organization, help make decisions and preside over league meetings. Serve as spokesperson for the league. Attend all meetings in which the league has interest. Work with community leaders and government agencies to improve the facilities and develop a working relationship within the league and the community. This position has no voting privileges except in the case of a tie. Term is for 2 seasons (1 year). Vice President - To assist the president in his/her duties. The Vice President shall take the place of the President and perform his/her duties whenever the President shall be absent or unable to act and shall assist in other duties as may be required. To oversee the Registrar, Coaching/Field Administrator, Referee Coordinator, Team Parent/Volunteer Coordinator, Commissioners/Disputes Coordinator, and Activities Coordinator. To perform the duties of Public Relations for the league, to include all advertisement of league activities, by contacting radio stations, newspapers, and TV stations and by e-mail. Term is for 2 seasons (1 year) If neither the President nor the Vice President is able to act, the Board of Directors shall appoint some other member of the Board of Directors to do so on an interim basis. Treasurer - The Treasurer shall have charge and custody of, and be responsible for, all funds of the Corporation in such depositories as shall be designated by the Board of Directors; shall be responsible for correct and complete books and records of account and records of financial transactions and condition of the Corporation and shall submit such reports as the Board of Directors may, from time to time require. To receive/pay bills, enter into books, register checks, and oversee the bank account and issue checks as needed. Provide monthly treasurer's reports at board meetings. Prepare reports each season for Metro Parks and any other filing agency as required. Term is for 2 seasons (1 year) Registrar - To maintain all player registrations and team rosters and information for the league draft. Maintain the proper Proof of Age for all registered players. To order equipment, shirts and socks for each soccer player and assist with the purchasing of uniforms and trophies. To coordinate team/individual pictures each season. Maintaining record keeping on players and coaches for league. Term is for 2 seasons (1 year) Secretary - To record and maintain minutes from league meetings, to include General, and Board meetings, and to produce a copy of minutes to review at each board meeting. To assist the Registrar and other board members in their duties. Keep records and minutes of all meetings. Provide copies of minutes for all meetings to Metro Parks and any other filing agency required annually. Term is for 2 seasons (1 year) Coaching/Field Administrator - To oversee all of the coaching staff, commissioners, and assist the Vice-President in his/her duties regarding coaching. To hold mandatory coaches' meetings at least once a month in order to maintain communication and to allow for problem solving in that season. Is responsible for arranging and managing coaching clinics. To issue and receive league equipment from coaches, including keys. Field striping coordination. Term is for 2 seasons (1 year) Referee Administrator - To contact the Kentucky Soccer Referee Association assignor for assistance in obtaining and scheduling referees. Schedule all referees for all scheduled games, including center referees and assistant referees (ARs). To ensure that all games start on time. Watch and evaluate all referees in their performance and to report all evaluations to Vice President. To maintain communication with all referees. Provide the Vice President with all schedules and documentation pertaining to their duties. To provide the Treasurer with all information and documents regarding payment of referees. Referee Administrator shall not schedule themselves to referee any games, but shall be prepared to referee in the case of an emergency. To promote refereeing within the League. Term is for two (2) seasons (1 year). Risk Management Director – To oversee the potential risks of all coaches, assistant coaches, referees, board members and volunteer positions within the league. To ensure that all background checks are completed prior to the start of each soccer season. Maintain volunteer records and keep confidential. Maintain background checks, first aid kits, safety procedures, and documentation of safety issues, board of health issues and field safety issues. Investigate and report any findings from a background check or complaint to the Board of Directors for review. Provide an overview of the Risk Management Program at monthly board meetings. Maintain communication between league and officers of safety within the community. Will create a system of safety in order to maintain our league. Distribute on a periodic basis appropriate educational material regarding the Risk Management Program to all league volunteers. All matters involving a disqualification shall be kept on file for a minimum of ten (10) years. Oversee all insurance claims for the League. Oversee any and all situations that involve any type of risk within the League. Safety issues regarding children in the league are top priority in this position. Term is for 2 seasons (1 year) Team Parent/Volunteer Coordinator – Oversee team parents and provide information from the league regarding any functions and activities of the league. Coordinate monthly meetings. Ensure all teams have a team parent. Establish a volunteer list or contact sheet for the sole purpose of volunteering for our many activities throughout a given season. Maintain phone numbers and emails for call out. Term is for 2 seasons (1 year) Commissioner/Disputes Coordinator - Appoint and oversee Commissioners in each age division. Oversee coaching committee. Provide conflict resolution throughout the season. This includes processing Red card reports. Responsible for maintaining all records regarding issues with any disputes regarding Referees, Coaches, Players, and Parents. Term is for 2 seasons (1 year) Activities Coordinator - Responsible for the coordination of activities throughout the season to include fundraisers and parties as approved. Seeking new and creative ways to raise funds for the league and provide monthly updates. To assist the Vice President in performing the duties of Public Relations for the league, to include all advertisement of league activities, by contacting radio stations, newspapers, and TV stations and by e-mail. To assist in obtaining sponsorships. Term is for 2 seasons (1 year). Responsibilities of Board Members 1. Make decisions in all issues or protests. Its decisions are final and binding. 2. It shall establish financial policy and bookkeeping procedures for the corporation. 3. It shall decide what is and what is not acceptable conduct by players, coaches, and parents on the playing or practice field. 4. It will decide the acceptability of fundraising events. 5. Registration fees will go first towards the purchase of Uniforms, Insurance, Pictures, and Trophies. Meetings 1. Meetings shall be held monthly. 2. Any Board Member can call a Special Meeting. Any special meeting called by a Board member shall be closed to non-Board members. Voting 1. A majority of active Board Members are required to vote on any motion brought before this Board. 2. Once a motion has been voted on, agreed and put in the minutes, it cannot be changed without another duly called meeting Article 7 Coaches 1. All coaches and co-coaches must be volunteers. 2. Each coach and co-coach shall be reviewed by the Board Members prior to the beginning of each season. 3. It is the responsibility of all coaches to contact the League for their rosters. 4. Each team will play each attending player, at least half of the game, at the players will. Article 8 Suspension Article 9 1. Shin guards are required, worn under socks. (Which parents must provide.) 2. Soft cleated shoes must have the tip cleat removed (official soccer shoes do not have this). Medal tip shoes must be approved prior to practicing/playing (official soccer shoes have rubber tips); the Board has final say in allowing such shoe. (Which parents must provide.) A. Coaches may receive last season's players, until teams are full. B. Special needs request. C. Parents' request. D. Balance: Age and Gender. E. Board Members.
Article 10 Fields and Equipment 1. All practices must be held on Sun Valley Park premises. Practices on the fields must be approved by the League. 2. Scheduled games by the League have all preference on all fields. 3. All equipment will be turned in at the end of each season. 4. Key roster will be updated yearly. 5. Game balls to be provided by the corporation, as needed.
Article 11 Referees 1. The corporation shall have knowledgeable and if possible experienced referees for all games with exceptions made by the Board. 2. No referee will officiate any game during his/her own team's game nor shall they referee any game in which any immediate family member is participating, except in extenuating circumstances. Article 12 All situations not covered in the above by-laws will be acted on and will be decided on by the Board Members. Article 13 All monies received must be counted by two board members and deposited on the same day. The Southwest Youth Soccer League Corporation Debbie Yancey
Administrative Rules Southwest Youth Soccer League Article 1 - Organization Section 1 The soccer year shall be from June 1 through May 31 of the following year. Southwest Youth Soccer League (SWYSL) will operate two seasons (2) spring and fall. The appropriate paperwork (Change of Registered Agent, Annual Report, etc. shall be filed with the Secretary of State no later than June 30th of each year. Section 2 The Board of Directors shall meet the second Tuesday of each month at the soccer field and shall place on its website any changes in time or location within a reasonable time. Section 3 These Administrative Rules, as well as Player & Parent Guidelines, shall be reviewed and updated each season by the Board and Coaches for the upcoming soccer year. Section 4 The League age of a player for the spring season will be April 1 and fall season will be October 1. This will determine the division that he/she will play in the upcoming season. A player will be allowed a request to play up one season with board approval. A player must have shown the knowledge, experience and maturity in order for the board to consider the request. Section 5 Southwest Youth Soccer League shall adopt the Laws of the Game as adopted by Kentucky Soccer Referee Association and those Laws shall be adhered to except where the Rules and/or Players and Parents Guidelines of Southwest Youth Soccer League supersede the Laws of the Game. Section 6 Age divisions for SWYSL will be grouped primarily by school grade age: Tiny Tots - Age 3-4 or PreK Preps – Age 5-7 or K-2nd Grade Juniors – Age 8-10 or 3rd-5th Grade Seniors – Age 11-13 or 6th-8th Grade High School – Age 14-17 or 9th -12th Grade 18-up (adult) A player’s school grade will supersede player’s age for placement for one season max, not to exceed 17 years of age. This will allow for a child to remain with his school grade in fall season, but must move up in spring. A returning player may play up one season (spring) or as approved by the Board of Directors. No new players will be allowed unless the above criteria are met. Age divisions may be adjusted from one playing season to the next in any Soccer year when approved by the Board of Directors of SWYSL. The uniform issued to each player by the SWYSL shall not be modified in any way. The league does not allow for players or coaches to color his/her hair nor wear any type of face paint during any game or practices. No jewelry of any kind will be permitted during practices or games; this includes studs for newly pierced ears. SWYSL may arrange additional games with other teams to participate in recreational jamborees. SWYSL may arrange or sanction clinics or camps as it sees fit. Article 2 - Player Registration Section 1 To be properly registered, a player (or parent) must complete the required registration contract, show proof of age or school report card, (when requested), pay the registration fee and be approved by SWYSL. SWYSL reserves the right to refuse any registration after review by the Board. Proof of age is not required for returning players, unless requested. Registration contracts must be filled out at a SWYSL sign-up or mailed to SWYSL by the final registration date to be considered. The registration forms become property of the Board. Registrations after the deadline may be accepted with a late fee of $20.00 and will either be placed in the draft, or if received after the draft, placed on the next available team. Section 2 The registration contract is a mutual agreement between the player and SWYSL in force until the end of the current playing season. The player agrees to attend a reasonable number of practices and games for the team to which he/she is assigned and to conduct himself/herself properly. If the player misses two (2) or more weeks of consecutive practices, the coach may elect not to play him/her during the next scheduled game. Any such shall be agreed upon by the Coaching Administrator and/or the Vice President. SWYSL agrees to provide coaches and supervision, practice sessions and a schedule of games. Section 3 The Board will honor a written request for a player not to be assigned to a specific coach. The Board will not guarantee any other written request. Article 3 - Player Team Assignments Section 1 The Registrar will assign players to teams based upon draft outcome. No special consideration to team assignments will be given except in case of the coach's (to include head coach and assistant coach) child/children, or members of the same family household who are in the same age division. Teams shall be balanced as best possible according to age and gender. Section 2 Any player returning to the same age division as the previous playing season shall be assigned to the same team in order of registration, until teams are full. If teams are full, as of the last sign-up date set by the Board, returning players are then placed in the draft. If a coach has not returned for the new playing season then the team members will be kept together whenever possible. Siblings are given consideration after returning players; (i.e. team is full with returning players, siblings may be placed in the draft.) Section 3 Any player advancing into a higher age division will be placed in the draft and assigned to a team as provided under Section 1 of this Article. Article 4 - Player Releases Section 1 SWYSL may release a player from his/her agreement during a playing season for any of the following reasons: Request of the player or coach with Board approval. If released a player would be reassigned in the same manner as a player entering a new division, if he/she registers again at a later date in accordance with Article 3, Section 1 of these Administrative Rules. Discipline reasons (from a player or parent), i.e. extreme misconduct, unsportsmanlike conduct, fighting, repeated use of profanity or destruction of League or park property, at practice, games or other team/league activities. Section 2 Should a player be released from his/her player registration contract, no refund of the registration fee shall be automatically due. Refunds may be made following approval by the Board. A partial refund will be made upon approval by the Board, if the League has already incurred an expense, (i.e. insurance, uniforms, referees.). Refunds shall be issued such as: from sign ups to drafts - full refund minus $15.00 fee; after drafts $15.00 fee and $10.00 cost for insurance plus cost of uniform; after the first regular season game there will be no refunds, no exceptions. Article 5 – Coaches & League Officials Section 1 All Coaches, Assistant Coaches and League Officials shall be required to complete an information sheet and have a background check on file with SWYSL each soccer season. Section 2 The Board prior to the start of the soccer season must approve all coaches and assistant coaches. New coaches or assistant coaches will be required to interview with the Board. An individual that does not meet the criteria in Section 3 may apply to the Board for approval. The Board will consider each request based on soccer knowledge, maturity level and age division requested to coach. The Board reserves the right to approve or disapprove any request. No one may serve as a Head Coach on more than one (1) team in any soccer season without Board approval. Section 3 With the exception of the Tiny Tots and Preps divisions, all head coaches must be at least 21 years of age. All assistant coaches must be at least 16 years of age. The Tiny Tots and Preps division coaches must be at least 18 years of age. Section 4 Coaches are responsible for scheduling practices with a minimum of one (1) per week to a maximum of three (3) per week, not to exceed 3 hours of practice time in any week or 1.5 hours a night. All SWYSL team practices shall be held at Sun Valley Park, with no exceptions. Any coach of two more teams must hold separate practices with each team Section 5 Following drafts and team selection for the season, coaches are responsible for contacting all team members and must maintain an open line of communication throughout the season. Article 6 - Field and Game Procedures Section 1 The Coaching/Field Maintenance Coordinator is responsible for having the fields prepared for games. Section 2 If a team coach cannot be present at a game or team activity, the team must have an adult (21 years of age or over, 18 for Tiny Tots/Preps); designated by the coach, to be present who shall assume responsibility for the team. The team coach must notify the Coaching Administrator and/or the Vice President in such event prior to the game or team activity; a background check must be on file for any individual assuming responsibility. Section 3 Each team shall be ready to play at their scheduled game time or the game may be forfeited to the other team, in accordance with Article 9, Section 1. Section 4 The game times and roster requirements are as follows, there are no goalies in the Tiny Tots division: Age Divisions Tots Preps Jrs Srs HS Adult Maximum Players 5 9 9 11 11 11 Players to Start Game 2 7 7 7 7 7 Game Ball Size #3 #3 #4 #5 #5 #5 Length of Play 4-8M 4-10M 2-25M 2-30M 2-35M 2-40M Breaks 2-5-2M 2-5-2M 5M 5M 5M 5M The above is a general rule; the Board of Directors will finalize and publish exact players to start a game, max number of field players, length of play, and field size prior to the start of each season if any changes are necessary. Registered rosters and teams may vary season to season, thus causing changes to the above. There will be no overtime during the regular season game schedule. If a game is tied at the end of regular play, it will go to a shootout. If a shootout occurs, 5 players from each team will be selected. All 5 players from each team will complete their rotation. Shootout scores shall be reported as follows: 1 to 0, no matter the outcome, plus regular game score. At tournament time, overtime will be used as provided for in Article 7, Section 2. Section 5 Coaching procedures are listed as follows: Coaches will instruct from the side of the field in the designated area only, for all age divisions with the exception of Tiny Tots and Preps divisions. Coaching procedures for Tiny Tots and Preps divisions are as follows: For the Tiny Tots, two coaches may be on the field for instruction at all times during the game; Team Parent/volunteers (must have background check on file) will be allowed to sit on the bench. No goalie or throw-ins will be used in this division. No player on any team shall be allowed to score more than six (6) goals during any one game, regardless of the score of the game. For Preps, (only for the first 2 games) one coach may be on the field for instruction at all times during the game; however the coach may not interfere with the play or enter the penalty box (18 – yard box). If this occurs, it may/will result in a penalty kick for the opposing team. For the remainder of the season and including tournaments, one coach will be allowed up and down the sidelines for instructions. All coaches shall observe and strictly enforce the following: The designated side of the field (where the coaches’ box is outlined) is for the Head Coach, Assistant Coach and Team Parent. (Note: If a team coach cannot be present at a game, the team may have an adult; designated by the coach, to be present who shall assume responsibility. The team coach may notify the Coaching Administrator and/or Vice President in such event prior to the game; a background check must be on file for any individual assuming responsibility.) Spectators should remain on the opposite side of the field from the coaches’ box during the game. No parent shall station themselves behind the goal(s) at any time during the games. No parent shall coach from the sidelines. Article 7 - Team Alignment and Scheduling Section 1 The League is a recreational league, with exception to the high school division. There will be no all-stars or try-outs for the regular recreational season, except for the High School division, in which case SWYSL coaches will be allowed to host try-outs and subsequent draft selections; all players will be drafted. The High School division will be managed as a recreational/competitive division. The SWYSL teams will compete against area schools. Section 2 Each season will have a minimum of eight (8) regular season games. SWYSL may choose to schedule a single elimination tournament to follow the regular season, with the exception of the Adult Divisions. Tournament placement will be determined by each team's win/loss record and seed as reported by Coaches. All reported scores will stand. If two or more teams are tied at the end of regular season, tie breakers are as follows: goals scored against divided into goals scored and the percentage will determine the seed in the tournament. For any division that has 6 or more teams, the regular season champion as defined above will be awarded the top seed in the tournament. The second place team will draw opposite bracket to the top seed and each team there after will draw blindly for their position in the tournament. For 5 or fewer teams, the tournament will be set so that the top seed will be aligned with the three seed and second seed being aligned with the four or five seed. At tournament time, overtime will be used. Games will be played in the tournament observing the same soccer rules observed all season with exception to the overtime period. In the event of a tie at the end of regulation, Age Divisions Tots Preps Jrs Srs HS Adult Overtime Periods (in half’s) NA 5M 6M 7M 10M NA Sudden Death Periods (in half’s) NA 3M 4M 5M 5M NA Sudden Death Shootout NA Yes Yes Yes Yes NA Overtime periods will be played in halves. If a game goes to overtime, the referee would consult with the captains and flip a coin asking for ball possession and defense of a goal (just like the start of the game). The kickoff would ensue and the game would be played for the overtime period designated for the age division. At the end of the first the two teams stay on the field and switch sides. Then the second overtime "half" is played. Substitutions/goalie changes cannot happen at the switch of the halves, but will be allowed at a normal substitution opportunity (throw-in, goal kick, etc.). If the game is still tied after playing the first two overtime halves, sudden death overtime occurs. It is played the same way overtime is played (two halves), except that if any team scores, the game is immediately over with the scoring team winning the game. If the game is still tied after the two sudden death overtime halves are played, the game goes to a sudden death shootout. Another coin-toss occurs determining who shoots first. Five players are picked from each team. The five will take penalty kicks until either the game is settled or all kickers have kicked. If the game remains tied, a second five (different than first group of five) are picked. When a goal is scored, the game is over except that both teams will get an equal opportunity to shoot (for example, if the first team shoots and scores, the other team gets one chance to tie. Conversely, if the first team fails to score and the second team scores, the game is immediately over). Section 3 Teams shall play an even number of players on both sides of the field, when there is less than the full number of players to start, and during the game; with the exception of a red card being issued. The exception to this rule is Tiny Tots; a game may be played with uneven players as this division is a learning division. Section 4 Participation trophies will be given to all teams. Individual trophies will not be given in the high school division, but a team trophy will be presented to the Championship winner of both the regular season and tournament. Article 8 - Game Postponement and Rescheduling Section 1 All rescheduling of games shall be done by the Coaching Administrator with the concurrence of the President. Section 2 Games may be rescheduled in the following situations: Should the game have been called due to weather conditions or poor field conditions under order of the Referee, Commissioner, Risk Management and/or Referee Coordinator. Regular season games may not be rescheduled except by order of the Coaching Administrator or the President. Section 3 Should a game be suspended due to weather conditions, after the first half has been completed, it shall be considered a complete game. Should the game be suspended prior to the completion of the first half, the entire game will be rescheduled. Refer to Section 2 of this Article. Section 4 Teams must report to the field ready to play unless officially notified. Failure to field a team at game time until ten (10) minutes past game time may be forfeiture and will not be rescheduled. Article 9 - Forfeits Section 1 The referee may require a game to be forfeited if any of the following occur in reference to a team: Play of an illegal, suspended or unregistered player. Fails to field a sufficient number of players. These players must be on the field and ready to play no later than ten (10) minutes after game time. Fails to have a responsible adult present at game time. Misconduct of a player, coach or spectator associated with that team. Section 2 In the event the referee shall require that a game be forfeited, as outlined in Section 1 above, the officiating referee shall report in writing any forfeits and/or violations to the Commissioner of that division and to the Commissioner/Disputes Coordinator. Article 10 - Grievances and Appeals Section 1 All grievances or appeals must be submitted to the President, Vice President, or Commissioner/Disputes in writing. It will be brought before the Board for review at their next scheduled meeting. The Board on any grievance or appeal may call a special meeting. The need for a special meeting will be decided on a case by case basis. Section 2 At any meetings held by SWYSL to rule on grievances or appeals, procedures and time limits may be set to insure that fair evaluations are made. All parties involved will be requested to attend the meetings. Article 11 - Penalties for Rule Violations Section 1 It is the Board's duty to follow up on any reported violations of any Southwest Youth Soccer League rules. The Board has the authority to investigate and take the necessary action to enforce these rules. Section 2 Should a player be ejected from a game by receiving a direct RED CARD that player's team must finish the game a player short and that player should not be allowed to participate in the next SWYSL game (which may not occur until the following season). The referee issuing a direct RED CARD shall notify the Board and the Referee Administrator, Vice President, Disputes Coordinator, and, Secretary immediately. Red Card Reports will be made available to the Referee at the time of the occurrence and must be filled out immediately after the game in which the incident occurred and given to the Referee Administrator and/or Vice President. Section 3 Should a coach be ejected from the game or playing field due to rule violations he/she shall not be allowed to coach the next SWYSL game and he/she will be required to appear before the Board. Section 4 The individual that does not abide by the restrictions in Article 11, Sections 1, 2, & 3 shall be restricted from all SWYSL activities until the individual has appeared before the Board. Section 5 Misconduct of a coach, players or fans resulting in cautions being issued or removal of a coach, player or fan from the premises shall be reported in writing to the Commissioner of that division and to the Commissioner/Disputes Coordinator within 48 hours. The Commissioner/Disputes Coordinator shall report multiple offenses by the same coach, player or fan to the Board. The Board may suspend any of the persons involved from play or participation in SWYSL for a period that shall be determined by the Board. Any person or persons that have been suspended from SWYSL activities or the premises is required to request a hearing by the Board prior to returning to the League in any capacity. The person or persons requesting the hearing must appear at the scheduled hearing, considerations will be made for a mutual time for both parties, for the meeting. The suspension will not be lifted until said person or persons have appeared before the Board of Directors. Any questions about said Rules will be addressed in a timely manner. They may be submitted verbally or in writing to the Board of Directors. SWYSL Administrative Rules revised on 6/8/10. Board of Directors Southwest Youth Soccer League
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